ROC Compliance for Change in Registered Address – CA Darshan Vora, Mumbai

Changing the registered office address of a company is a formal process that requires compliance with the Registrar of Companies (ROC). It is important to ensure that the change is properly filed with the ROC to avoid legal implications or penalties under the Companies Act, 2013.

What is ROC Compliance for Change in Registered Address?

ROC compliance for change in the registered office address refers to the process of updating the company’s registered address with the Registrar of Companies whenever there is a change in the official address of the company. This is a necessary step to keep the official records accurate and up-to-date.

When is ROC Compliance Required for Change in Registered Address?

ROC compliance is required when a company decides to change its registered office address. This includes:

• Change within the Same City: If the company moves its registered office within the same city, town, or village, it must notify the ROC.
• Change to a Different City or State: When the registered office is moved to another city or state, additional compliance steps are required, including passing a special resolution and obtaining approval from the shareholders.

Steps for Compliance with ROC for Change in Registered Address

To comply with ROC regulations when changing the registered office address, the following steps should be taken:

• Board Resolution: The first step is to pass a board resolution authorizing the change of address.
• Special Resolution (if applicable): For a change in the address to another city or state, a special resolution must be passed at the General Meeting of shareholders.
• Filing with ROC: The company must file the necessary forms with the ROC, including Form MGT-14 for special resolutions and Form INC-22 for notifying the change of registered office address.
• Intimate Stakeholders: Notify stakeholders, such as tax authorities, banks, and clients, about the new registered address.

Documents Required for ROC Filing

For filing with the ROC, the following documents are required:

• Board Resolution for the change of address
• Special Resolution (if applicable) for a change of address to a different city or state
• Form MGT-14 for filing the special resolution
• Form INC-22 for filing the change of registered office address
• Proof of new address (such as a utility bill or rental agreement)

Why is ROC Compliance for Change in Registered Address Important?

Proper compliance with ROC regulations ensures that the company’s official records reflect the accurate location of the registered office. Failure to comply can result in penalties or legal action, which can affect the company's reputation and legal standing.

Benefits of ROC Compliance for Change in Registered Address

• Legal Compliance: Ensures that the company complies with the provisions of the Companies Act, 2013.
• Accurate Records: Helps in maintaining accurate and up-to-date records with the ROC.
• Avoid Legal Issues: Ensures that the company is not penalized for failing to notify the ROC about the change in address.
• Business Continuity: Allows the company to maintain its operations without any legal hindrances.

Why Choose CA Darshan Vora for ROC Compliance Services?

CA Darshan Vora offers expert services to ensure your company remains compliant with all ROC regulations concerning the change of registered office address. Our team handles the entire process, from drafting resolutions to filing the required forms, ensuring smooth and timely compliance.

• Experienced Professionals: Our team of chartered accountants is well-versed in ROC compliance and will guide you through the process.
• Timely Filing: We ensure that all filings are made within the prescribed time limits, avoiding penalties or legal issues.
• Complete Documentation Support: We handle all documentation and ROC submissions, saving you time and effort.
• Affordable Services: Our services are cost-effective and tailored to suit your business needs.

Contact CA Darshan Vora for Change in Registered Address ROC Compliance

If your company is planning to change its registered office address, contact CA Darshan Vora for efficient ROC compliance services. We offer end-to-end assistance to ensure your address change is legally compliant and hassle-free.

Get in touch with us today to ensure seamless compliance with ROC for changing your registered office address.